Salesforce Flow Updates in 2025: What’s New?

Salesforce has introduced a series of significant enhancements to its Flow automation tool, aiming to streamline processes and elevate user experience. These updates, particularly those rolled out in the Spring ’25 release, encompass a range of features from user interface improvements to advanced AI integrations.

Below is a comprehensive overview of the key updates:

1. General Flow Enhancements

Set a Limit in the Get Records Element:

Administrators can now specify a maximum number of records to retrieve directly within the Get Records element. This feature enhances performance and eliminates the need for additional elements to narrow down results. The limit value supports dynamic references, allowing for flexible configurations.

Transform Element Improvements:

The Transform element, which facilitates complex data mapping and transformation, has received notable upgrades. These enhancements reduce the need for multiple loops, streamlining data processes within flows.

Include Attachments with the Send Email Action:

A highly requested feature, users can now attach files to emails sent via the Send Email action in Salesforce Flow. By providing a comma-separated list of Attachment IDs or ContentVersion IDs, files are seamlessly included in outbound communications.

Access Flow Versions in New Tabs:

Users can now view and access all versions of a flow directly from the Salesforce Flow Builder interface, reducing the clicks and time required to manage flow versions.

2. Screen Flows Enhancements

Introducing Screen Actions:

Building upon the functionality of Flow Action Buttons, Screen Actions allow complex operations to occur within a single screen automatically, without user intervention. This advancement enables the creation of dynamic, single-page applications, enhancing user interaction and efficiency.

Input Validations Run in Real-Time:

Input validations now occur in real-time as users complete forms. This proactive approach reduces errors and enhances the overall flow interaction.

Flow Progress Bar in Screen Flow:

A much-anticipated feature, the built-in progress bar provides visual indicators of a user’s journey through a Salesforce flow. Administrators can choose between a Simple indicator, which uses dots and lines, or a Path indicator that displays stage names consistently.

3. Einstein for Flow

Generate Detailed Flow Descriptions with Einstein Generative AI:

Leveraging AI, users can now generate comprehensive descriptions of flows and their elements. This feature aids in documentation and provides clarity on flow functionalities, especially beneficial for complex automations.

AI-Assisted Formula and Flow Building:

Einstein AI assists users in constructing formulas and flows by interpreting plain language descriptions. This capability accelerates the development process and lowers the barrier for users less familiar with complex syntax.

4. MuleSoft for Flow

Integration Capabilities:

The integration between MuleSoft and Salesforce Flow has been strengthened, allowing for more seamless data exchange and process automation across disparate systems. This enhancement ensures that users can build more cohesive and integrated workflows.

5. Flow Approvals

Assign Approval Steps to Public Groups and Queues:

Administrators can now assign approval steps to both Public Groups and Queues. This flexibility ensures that approvals are handled promptly and by the appropriate parties.

Configure Custom Notification Emails for Approvers:

Enhancing communication, admins can set up custom notification emails for each approval step, ensuring that approvers receive pertinent information tailored to their needs.

6. User Management Enhancements

Group Summary Page:

A new group summary page consolidates sharing rules and list views, simplifying the management of user permissions and access. This centralized view aids administrators in quickly assessing and adjusting user rights.

7. Overhauled New Flow Creation Experience

Streamlined New Flow Splash Screen:

The New Salesforce Flow interface has been redesigned for a more intuitive experience. Now termed “New Automation,” it offers enhanced filtering and organization of flow types, allowing users to initiate flow creation with fewer clicks.

Conclusion: Salesforce Flow Updates in 2025

Salesforce Flow in 2025 brings powerful enhancements, making automation smarter, faster, and more user-friendly. Key updates include real-time input validation, AI-assisted flow building, enhanced integration with MuleSoft, and streamlined approval processes. The introduction of Screen Actions, progress bars, and improved email handling boosts efficiency. AI-generated flow descriptions and Einstein-powered formulas simplify development. These updates empower admins to build more intuitive, automated workflows with greater ease.